Meeting Rooms

Study Rooms

Study rooms at Richmond Public Library buildings are available for use by individuals, governmental agencies, educational entities and non-profit organizations.

  1. Study rooms are available for reservation at Main Branch and West End Branch.
  2. Reservations are on a first come, first serve basis.
  3. Reservations can be made up to one (1) week in advance.
  4. Reservations are for a maximum of two (2) hours per day.
  5. Food and drinks are not allowed.
  6. Attendance is limited to the posted capacity of the individual room.
  7. You must be 18 years or older to reserve a study room.
  8. No admission fees may be charged or solicited. No donations of money or other property may be solicited or collected from the audience. No promotions or sales of services, products, merchandise, materials or other items are allowed.
  9. All meetings must be free and open to the public.
  10. If your plans to use the study room changes, please cancel your reservation through the online cancelation link. Reservations will be automatically cancelled if more than 15 minutes late.

Use of a study room by groups or organizations shall not in any way constitute an endorsement of the beliefs or affiliations of such groups or organizations. The City of Richmond Public Library reserves the rights to further condition, deny, or revoke permission to use a study room, as appropriate and necessary under the circumstances.

Event Spaces

Please review these meeting room policies. For the complete Board approved policy, click here.
To preview meeting room spaces at all nine locations, click here.

  1. Library or City of Richmond programs and sponsored events have priority in the use of meeting room space. The library reserves the right to reschedule confirmed meeting room reservations to accommodate library-sponsored programs and events. Cancellations by either the group or the library must be made 24 hours in advance of the meeting date.
  2. Reservations of meeting rooms may be made two months in advance. If your request is less than 14 days away, please call the library during open hours to reserve. Use is granted on a first-come, first-served basis. Use of the meeting rooms may be limited to once per month for each group, due to limited meeting room space.
  3. The Main Library Auditorium is reserved for Library, City and public events and meetings that have a minimum attendance of 75 people. The auditorium may be reserved a minimum of one month in advance at a maximum of 4 hours per event.
  4. All meetings must be open to the public.
  5. No admission fees may be charged or solicited. No donations of money or other property may be solicited or collected from the audience. No promotions or sales of services, products, merchandise, materials or other items are allowed.
  6. Sales of services, products, merchandise, materials or items or solicitations for donations authorized pursuant to a library-sponsored program or event, or on behalf of the Friends of the Library or The Library Foundation, are permitted.
  7. Musical recitals and individual practice sessions are not permitted. Rooms may not be used for birthday and anniversary parties, weddings, funerals, or other personal celebrations.
  8. Meeting rooms are available during hours when the library is open. Meetings must adjourn 15 minutes before closing time.
  9. In publicizing a meeting to be held in a library meeting room, the sponsoring group must be clearly identified. Groups must not imply library sponsorship of their program or organization in their publicity.
  10. Tables, chairs and limited audiovisual equipment is available at each location. No other equipment is provided. The group is responsible for setting up, rearranging, and taking down tables and chairs. Meeting rooms must be left clean, in good repair and in the same condition as found. Any group that damages library property will be liable for costs incurred with such damage and may lose the privilege of using meeting rooms in the future.
  11. An adult age 18 or older must sign the Library Meeting Room Application below, and at least one adult age 18 or older must be present when youth groups use the meeting rooms.
  12. Each group is responsible for ensuring that attendance at its meeting does not exceed the maximum occupancy for the meeting room as set by the Fire Marshal.
  13. All groups, clubs, entities or individuals using a library meeting room must comply with these rules and with the Richmond Public Library Rules for Library Conduct. Failure to comply with the rules may lead to immediate termination of the meeting, exclusion of individuals from library premises pursuant to the rules, and/or loss of future meeting room use privileges.